Description

This should be a unique ID assigned to a user. You may not change the user ID. Duplicate User ID's are not allowed within the same database.

The Security Administrator or System Administrator has the ability to assign a status code to each user. These codes are used to track active and inactive users since you may not delete or change a User ID. Inactive users can be hidden from lookups.

Populate this field with the employee's full name.

If the box for 'Change Password' is checked then the Administrator may set the Password Change Frequency to make the user change their password at the set intervals. The user will be prompted to change their password after the set duration has expired. Frequency is in days.

If this box is checked the user must change their password. This box is used in conjunction with the Change Password Frequency to prompt the user to change their password after the set duration has expired.

This check box is only enabled for the iSysadmin User Profile. It will default set to True, but if you set this check box to False then the iSysadmin profile will be exempt from the password change rules.  For a company with multiple sites on one single server, all iSysadmin profiles must either be set to True or False,  All Sites must be the same, iSysadmin cannot be enabled for the password rules in one site and disabled in another.

After the set amount of time has passed, without the user taking any action, the user will be prompted to enter their password again. iMaint inactivity is defined as no saved records, no opening and closing of forms and no new views. This number should be defined in minutes. 0 means this setting is disabled. The maximum amount is 37200 minutes.

If this box is check the user is not able to log into iMaint.

This is only visible if the Site option to Use Password Reset is enabled.  This field is display only and will be set to true if a user resets their password from the login screen.  Once a user logins and has changed their password this field is reset back to false.

This is the ID of the Mobile user and will not be available unless Mobile has been installed at the Site level and the Mobile User check box is selected.

The user's personal email account. When email is configured, and the Site setting is enabled, iMaint will use this email address to send a temporary, random password to the user when they click on Forgot Password on the login form.

Different navigation trees may be created and applied to different users. iMaint has the ability to create custom navigation trees for use with the iMaint Client application. The Administrator may choose to remove certain tabs from a custom navigation tree and assign it as the default for a specific user. This will restrict the user from entering the removed section of the navigation trees but the user will still have access to that area through other areas of the software. In this care the Administrator will need to revoke the user's group access using the permissions tab.

The user's work phone number.

Each User Profile has the option to display a specified dashboard on the iMaint Navigation Menu. You must have Dashboard installed and licensed.

Before the user leaves a data entry form, you may set their profile to:

1. • Automatic - The system will automatically save the record when the user tries to exit the form.  

   • Prompt for Save - The user will be prompted with a display message, asking the user to save upon closing the form.

   • No Save - Assumes that the user will save the record before they exit the form. The form will allow a user to exit without saving and not display a warning message.

Pay Rates are hidden throughout the system, including reports. If this box is checked the user will have the ability to see all labor resource pay rates, calculated pay values and totals that contain one or more pay rates.  You must also belong to the Pay Rates Security Group before these rates will display on reports.    

The user will be prompted to make sure they wish to delete before any item in the system is deleted when this box is checked.

 If this box is checked the user will have the ability to rename any item system wide. Leave this box unchecked if you do not want the user to rename items within the iMaint system.

This check box defaults to False, However, if set to True, this check box will disable you from viewing others publicly saved filters.  For example, when creating a filter on the Work Order form you may choose to save it and mark it as public for all to use or private for only you to access.  If this check box was marked True, then you would not be able to see any filters other users created and marked as public. If left unchecked, you will be able to see all your saved filters along with everyone's public filters.

When a user logs into iMaint, if this checkbox is enabled, iMaint can detect the user is on a touchscreen device and will use the tile navigation menu.  This field defaults to enabled. If you disable this field iMaint will launch the traditional navigation tree, even for touchscreen devices.   This setting will define the auto detect function for this user profile across all sites to which the user has permissions.

The system will assign a date and time each time the record is modified.

This is the name or ID of the print format that will be used each time the user prints a work order.

These are comments related to the user.

Description

The number of minutes to wait between checks for new work requests. This field defaults to '1' - the minimum number of minutes, but accepts numbers from 1 to 999.

The type of audio alert a user will hear. Using the Request Alert window a pc and user must have a sound card and speakers and/or headphones Computers without a sound card should have this option set to 'Beep', sounding the internal computer speaker. The number of beeps corresponds to the to the alert level (3 beeps = alert level 3).

A checkbox indicating if an audio alert should play when an Alert Level 1 occurs. Level 1 alerts play when new work requests are found. This checkbox defaults to checked (play alert).

A checkbox indicating if an audio alert should play when an Alert Level 2 occurs. Level 2 alerts play when the number of work requests has gone up, but not down over the last specified number of checks for requests. This checkbox defaults to checked (play alert).

A checkbox indicating if an audio alert should play when an Alert Level 3 occurs. Level 3 alerts play whenever new work requests are found which are designated 'Emergency'. This checkbox defaults to checked (play alert).

By default, once an alert level has sounded, the same or lower alert level will not sound until after the user presses the Review Request button or closes and reopens the window. If checked, the window will repeat the highest alert level detected to draw more attention to the alert. This checkbox default to unchecked (do not repeat alert).

The number of minutes in which the total number of current work requests has not decreased. This indicates that requests are coming in, but no action is being taken on them. This is a reminder that requests have not been processed in a timely manner and creates a Level 2 condition. This field defaults to 60 minutes, but accepts numerical values from 1 to 999 minutes.

If checked, the Alert Window will be restored to normal size and moved to the front of all non-modal windows when a new alert is received. if unchecked, the alert sound is made, but the window state does not change. The window state does not change if a modal window is currently open.