iMaint Help - Parts (Suppliers)

Parts

The Parts subtab tracks supplier-related parts information. This field is read-only and displays only with Suppliers who have the Used on Purchase Order checkbox selected on the Primary tab. You may also want to check another box on the Site form called Auto Create Vendor Part Link. If this box is checked too, when a part is ordered on a purchase order with the specific vendor, a record is created and displayed on the Parts subtab. Here you can see a list of parts ordered from this vendor, with the manufacture and cost information.

Note: Labels with red text denote required fields. You must enter information in these fields.

Field	Description
Part ID	A unique identifier for the part. It may be vendor number, manufacturer number or the company's own id. It is entered via a Standard Lookup field which will fill in both the Part ID and the associated Part Description. Part ID accepts numbers or letters (alphanumeric), up to 40 characters.
Part Description	Description of the part that is being associated with the contact. Part Description accepts letters or numbers (alphanumeric) up to 255 characters in length, including spaces. It is entered via a Standard Lookup field which will fill in both the Part ID and the associated Part Description.
Primary Manufacturer ID	A unique identifier for the manufacturer being referenced. Only those associated with the Contact will be displayed. Manufacturer ID accepts numbers or letters (alphanumeric), up to 40 characters.
Primary Manufacturer Description	Description of the Manufacturer Description. Primary Manufacturer Description accepts letters or numbers (alphanumeric) up to 255 characters in length, including spaces. Only those associated with the Contact will be displayed.
Manufacturer Part No.	This is based on the Primary Manufacturer ID in the Part/Vendor table. It is derived from the Part/Manufacturer cross reference.
Vendor Part No.	A part number assigned by the vendor. Vendor Part No. accepts numbers or letters (alphanumeric), up to 40 characters.
Lead Time Days	The expected number of days from the day an order is placed with a supplier to the day of arrival. Lead Time accepts decimal numbers (0,000.00).
Ship Via	The shipment method for the part. Some examples are UPS, Best Way, Roadway, FedEx and User Defined. Only those associated with the Contact will be displayed.
Ship Via Description	Description of the means of shipping for the part. Only those associated with the Contact will be displayed. The Ship Via Description accepts letters or numbers (alphanumeric) up to 255 characters in length, including spaces.
Last Quoted Date	Date when the current cost was quoted by the supplier. Last Quoted Date is a date field.
Last Quoted Cost	Cost last quoted by this supplier. Last Quoted Cost accepts currency values ($000,000,000.00).
Last Purchased Date	Date of last purchase from the supplier. The new Last Purchased Date must be greater than the current value (can be blank, when adding a new record). Last Purchased Date is read only, and is updated by the system.
Last Purchased Cost	Cost of last purchase from the supplier. It is updated by the system each time a part is received from the supplier. Last Purchased Cost is read only.
Comment	Any additional information about the Part which may print on reports or be used in a search capacity, but has no functional use in iMaint. Information in this field must be text only with a limit of 40,000 characters.