iMaint Help - Physical Adjustment (Inventory)

Physical Adjustment

Inventory Adjustment windows are designed to handle quick data entry for the type of adjustment being performed. Fields are either empty or filled with information from the Part Search window. Physical Adjustments are used when a physical inventory has been taken on a part and the counted quantity differs from the computer indicated quantity.

This window is different than the Physical Inventory Process form that allows you to create your own list, print it and have the count performed. This is not meant for large counts and reconciles.

Note: Labels with red text denote required fields. You must enter information in these fields.

Field	Description
Part ID	A unique identifier for the part being adjusted. You can enter new text directly into this field or you can use the Standard Lookup icon to search for an existing entry in the iMaint system.
Serial Number	The part's serial number. This field is required if the part is a component.
Warehouse	A unique identifier for the warehouse where a part is located. This field defaults to the user's Primary Warehouse.
Location	The location of the part being adjusted. This field defaults to the part's primary location.
Counted Quantity	The number of parts counted during a physical inventory at the location. This field is required, but a quantity of zero is accepted.
Computer Quantity	The number of parts the computer shows for the location, displayed when the Location field is specified. This field is read-only.
Difference	The calculated difference between the physically-counted and computer-counted parts. This field is set automatically by the system and is read-only.
Counted By	The initials, name or User ID of the person who counted the inventory. This is different from the User ID field which specifies the user that is currently logged onto the system. This field defaults to blank and is not reset after an adjustment is saved.
GL Account ID	A unique identifier for the General Ledger Account associated with the part. This field defaults to the part's primary GL Account ID or, if not specified, the site GL Account ID. You can enter new text directly into this field or you can use the Standard Lookup icon to search for an existing entry in the iMaint system. This field defaults to either Parts Primary GL or the default GL for the Site.
Adjustment Date	The date (and optional time) the transaction should be posted. The default for this field is the current system date and time, and is reset to the current date and time after every transaction is performed. Users can enter past dates, but future dates are not accepted.
Comments	Any additional information related to the part being adjusted.