iMaint Help - Deleting a List (Inventory)

Deleting a List

Delete List allows users to delete a physical count list. The following fields are read-only unless otherwise indicated.

Note: Labels with red text denote required fields. You must enter information in these fields.

Field	Description
Warehouse ID	A unique identifier for the warehouse a list applies to. A single list may not include parts in more than one warehouse. Warehouse ID accepts numbers or letters (alphanumeric) up to 25 characters, including spaces.
Date Created	The date the inventory list was created. This information is automatically generated when a list is first created by the user.
User ID Created	A unique identifier for the user who created the list. This information is automatically created after a user has logged into iMaint.
Date Last Updated	The date (and optional time) information in the list was last changed. This information is automatically created when the list is last modified.
User ID Last Updated	A unique identifier for the user who was logged into iMaint when information in the list was last modified. This information is automatically created when the list is last modified.
Counted By	The person who counted the list inventory. The default for this field is the User ID, however, the person who counted the inventory is not necessarily the person logged into the computer.
Sort Order	The order the parts should appear when the list is printed or displayed. Parts information can be ordered by either Part ID or Location ID (s). Once a list is created, this information cannot be changed.
Filter Results By	Allows users to choose which Parts information to be printed or displayed. The following options are available: All - Shows all parts in the list in the grid. This is the default option. Different - Show parts in the grid which have had a physical count entered, but the physical count does not match the computer count. Uncounted - Only parts in the grid which have not had their physical count entered should be shown. All other rows should be hidden. Unprocessed - Only parts in the grid which have not had their physical count successfully applied to the part will be shown. This also lists all items which have yet to have a physical quantity entered (i.e. uncounted). All other rows are hidden. Errors - Only parts in the grid which have an error message should display. All other parts should be hidden.

The following information appears in the grid in the center of the Print List Form.

Field	Description
Part ID	A unique identifier for the part included in the list. The same part can be included in the same list only if a different location for the part is specified. Part ID accepts numbers or letters (alphanumeric) up to 40 characters, including spaces.
Location ID	A unique identifier for the location of a part. This field is read-only.
Serial Number	If the part is serialized, this will be the serial number of the part to count. Only parts which are currently in inventory can appear in this list. Serial Number accepts numbers or letters (alphanumeric) up to 25 characters, including spaces.
Computer Quantity	If a physical count for the part has not been applied, then this is the current on-hand quantity for the part (displaying the most current information). If a physical count for this part has been applied, then this is the on-hand quantity for the part at the time the physical inventory adjustment was created. It is no longer calculated and will not change once the count is applied to a part. This field is read-only.
Physical Count	The number of parts which were counted as part of the physical inventory. The number may be zero but may not be negative. This field defaults to blank (not zero) so that the system can tell if a quantity has not been entered, as only parts with a quantity entered (even if zero) will be updated. This field accepts numbers (000,000,000.00).
Difference	If the physical count has not been applied, then this is the difference between the current on-hand quantity for the part (displaying the most current information). If a physical count for this part has been applied, then this is the on-hand quantity for the part at the time the physical inventory adjustment was created. It is no longer calculated and will not change once the count is applied to a part. This field is read-only.
Physical Date	The date the physical count for this part was last changed. Defaults to the current date and time but can be changed (when entering physical counts from the prior day, etc.) The Physical Date entered cannot be a future date.
Comment	Additional information the user may enter about the physical count. Comments can be any combination of numbers or letters (alphanumeric) up to 255 characters, including spaces.
Counted By	The person who counted the list inventory. The default for this field is the User ID, however, the person who counted the inventory is not necessarily the person logged into the computer.
Date Updated	Date (and optional time) the part was updated with this physical count. When the part is updated, this is set to the current date and time.
Error Message	If the system cannot apply the physical count to the part for any reason, this field will display information about the problem. When the part physical count is applied to the part, this field becomes blank. This field is read-only.

Under the grid, the following information is displayed. This information is automatically updated as the user changes the selection for the list or enters/applies physical counts in the list. All information is display-only, based on the part list information entered.

Field	Description
Displayed	Total number of parts displayed in the grid based, based on the selection options above.
Total	Total number of parts in the list (regardless of what is currently displayed in the grid).
Counted	The Number of parts which have had a physical count quality entered for them.
Remaining	The number of parts which have not had their physical count quality entered for them.
% Counted	The percentage complete based on the total parts in the list and the counted parts.
Errors	Total number of errors (parts which could not be applied) from the entire list.
Processed	The number of parts which have had their physical count quantity applied to the part.
% Processed	The percentage complete based on the total parts in the list and the processed parts.